Cash register or POS app: which should you choose for your business
A cash register means buying hardware; a POS app runs on a phone you already own. Each has its place: here is how to decide for your business and your country.
The two options in brief
A cash register is a dedicated device with a screen, keyboard and often a built-in cash drawer and printer. A POS app is software installed on a phone, tablet or computer, with or without a printer.
Comparing costs
- Traditional register: buying the hardware, maintenance, repairs, sometimes a contract with the vendor.
- App: a subscription, on a device you already own.
- In both cases, add printer paper if you print receipts.
What an app adds
- Stock updates with every sale and warns you before it runs out.
- The customer credit book and reminders.
- Reports (day, week, month) exportable to Excel or PDF.
- Several sellers with their own permissions, on several devices.
- Receipts sent on WhatsApp, with no paper.
When a traditional register is still useful
For a very high volume of customers, a built-in cash drawer and sturdy hardware are handy. An app can also be used with a cash drawer and a receipt printer, but the setup takes a little longer.
Legal requirements to check
In some countries the law requires certified cash register hardware or software, or a compliant receipt. Rules vary a lot from country to country: ask the tax authority or your accountant before choosing.
Kaislo is a sales and stock management tool. If your country requires certified fiscal hardware, check that point before replacing your register.
Sales, stock, customer credit and evening accounts in one place, on phone or computer. 30-day free trial.
Cash register or POS app: which should you choose for your business
Can an app replace a cash register?
For managing sales, stock and accounts, yes in most small businesses. Check your country’s requirements first.
Do you need a printer with a POS app?
No. The receipt can be sent on WhatsApp or kept in the history; a receipt printer is still possible.